Construction Administrative Assistant

Job Description

A contractor is seeking an Administrative Assistant who will be part of the Construction Team, which maps jobs for the Application Team and supports the Construction Administrator. Hours for this position are from Monday through Friday, from 8 a.m. to 5 p.m.

Job Responsibilities:

• Monitor Job Chat daily and check Google Calendar for updates regarding job status and when mapping is needed
• Map the jobs by reviewing construction plans and creating a layout of the streets the application crew must complete
• Enter notes into Job Chat and update the Google Calendar about the job status
• Review each tab of the daily Field Reports in Road Warrior to ensure no missing information
• Assist with updating the daily Tanker Balance Spreadsheet for inventory purposes
• Assist with the Construction Calendar, compile and organize the Job Packets, and distribute them to the assigned Supervisors
• Assist with the weekly 7-day envelopes collected from each driver and supervisor, follow up with the supervisor and driver if the envelope is missing, review all receipts in the envelope and ensure they are correctly recorded on the back of the envelope, and confirm gas receipts are uploaded correctly into E-logs
• Assist with the invoicing procedure
• Attend all construction meetings
• Respond to all company communication within 24 hours either by phone calls, emails, text messages, etc.
• Perform other administrative duties assigned

Job Requirements

Job Qualifications:

• Must have a High School Diploma or GED
• Must be tech-savvy, proficient in Word, Excel, Outlook, PowerPoint, cell phones, and tablets, and willing to learn the industry and company-specific software
• Must have excellent oral and written communication, interpersonal, organizational, analytical, planning, and time management skills
• Must be able to pay attention to detail, stay quality focused, and multi-task
• Must have the ability to seamlessly switch tasks based on the urgency of certain business matters
• Must have a professional, positive attitude and appearance aligned with company standards

Only candidates that can pass a background check and drug screen will be considered. This company offers benefits upon permanent hire.

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Construction Administrative Assistant position, please submit your resume to parma@areatemps.com, call (440) 253-2983, or TEXT "your name & 178615" to (440) 887-4013.

Additional Information

For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment.

Meet Your Recruiter

Parma Office

With almost 40 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.