Executive Assistant to Investment Team

Job Description

Executive Assistant to the Investment Team

Location: Baltimore, MD (On-site)

Employment Type: Direct Hire

Salary: $90,000-$100,000 (will not exceed $100K)

Position Overview

We are seeking an experienced Executive Assistant to the Investment Team to support a group of investment professionals at a small, fast-paced investment firm. This role is best suited for a strong administrative professional who thrives in a hands-on, collaborative environment and has prior experience in financial services.
Responsibilities

Investment Team Support

• Provide full calendar management using Outlook
• Schedule internal and external meetings with brokers, analysts, and company management
• Coordinate all travel arrangements (air, hotel, rail); prepare detailed itineraries
• Support multiple investment professionals with partner-level administrative needs
• Track follow-ups and maintain organized communication flow

Office & Team Support

• Order office supplies and manage general office needs
• Handle mail and deliveries
• Coordinate internal events, birthdays, and work anniversaries
• Help maintain a professional, organized office environment

Additional Support

• Provide cross-coverage for other administrative team members
• Assist with firm initiatives and event logistics
• Participate in evaluating or helping implement a CRM (not required)

Schedule & Work Environment

• Full-time, in-office position
• Flexibility required; not a strict 8:00-5:00 role
• Occasional early mornings, evenings, or extended hours may be needed
• No formal PTO policy

Qualifications

Required

• Strong Executive Assistant or senior administrative experience
• Prior experience in investment management, hedge funds, or financial services strongly preferred
• Advanced Outlook calendar management skills
• Proficiency with Microsoft Teams and Microsoft Office
• Ability to support multiple fast-paced professionals
• Highly organized, proactive, and detail-oriented

Preferred

• Hedge fund or asset management background
• Experience supporting tech-savvy, fast-moving teams
• Interest in contributing beyond core administrative responsibilities

Additional Information

The firm is ready to hire as soon as the right candidate is identified. The interview process includes virtual interviews followed by an in-person onsite meeting.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -042026-420924