Job File Coordinator - Construction Division

Job File Coordinator Construction Division

SERVPRO of Bear/New Castle is looking for a Job File Coordinator to own project operations from start to finish. Join a dynamic, fast-paced team in the restoration and construction industry, where your impact will be seen on every project.

What You'll Do:

• Manage all project files, budgets, timelines, and financials (P&L, client & sub payments, expenses)
• Serve as the primary liaison for clients, subcontractors, vendors, and third parties
• Track third-party notes and updates, manage emails, and follow-ups
• Support Project Managers to ensure projects are on time, on budget, and exceed client expectations
• Review every file in detail before advancing stages to ensure accuracy and compliance
• Answer incoming calls and route or handle issues to completion
• Occasionally assist with fieldwork: job site visits, materials handling, estimates, photos, client check-ins
• Meet or exceed internal team metrics: client contact times, scheduling, job close-out, financial requirements

Who You Are:

• Proven experience in project coordination, construction admin, or office management
• Highly organized, detail-focused, and proactive
• Strong communicator, both verbal and written
• Comfortable multitasking and prioritizing in a fast-paced environment
• Self-motivated and able to own your role and hold others accountable
• Knowledge of construction terminology, permits, or restoration industry a plus
• High school diploma or equivalent required

Perks & Benefits:

• Competitive pay
• Career growth & professional development
• Dynamic, collaborative team environment
• Opportunity to make a real impact on every project

If you're a proactive organizer who thrives on accountability, accuracy, and results, apply today and join our Construction Division team at SERVPRO of Bear/New Castle!

Compensation: $16.00 - $25.00 per hour