Administrative Assistant - Business Development / Capture Center (Onsite)

Administrative Assistant

The Administrative Assistant supports the Business Development and the Capture Center of Excellence organizations. This role provides high-quality administrative coordination in a fast-paced, high-visibility environment and requires strong organizational skills, attention to detail, and familiarity with Collins Aerospace systems and workflows.

Primary Responsibilities

• Provide administrative support including calendar management, meeting coordination, travel arrangements, and expense reporting
• Support communication flow between leadership, internal teams, external partners, and customers
• Prepare and distribute professional correspondence, presentations, meeting materials, and reports
• Utilize Collins Aerospace tools and processes to assist with capture activities, and cross-functional coordination
• Plan and support leadership meetings, team events, offsites, conferences, and strategy sessions, including logistics and on-site coordination
• Handle sensitive information in compliance with ITAR, export control, and company policies
• Coordinate with contracts, finance, legal, engineering, and program teams to support initiatives
• Provide support to the Capture Center of Excellence (CCE) activities to include:
• Prepare rooms and logistics for capture events
• Coordinate classified/unclassified room transitions with security
• Manage badge access requirements
• Organize technology and supply needs for pursuit rooms
• Coordinate catering and ensure event satisfaction
• Support general administrative activities as directed by leadership

Qualifications You Must Have

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• 2-4 years supporting leaders in a professional setting; aerospace or defense industry experience preferred
• Demonstrated experience with Collins Aerospace systems, tools, and processes required
• Proficiency with Microsoft Office Suite, SharePoint, and Microsoft Teams

Qualifications We Prefer

• Prior Collins Aerospace experience in administrative, coordination, or business development support roles
• Experience supporting capture or pursuit activities
• Experience with CRM tools such as Salesforce
• Active Security Clearance is preferred, not required

What We Offer

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!